Use breakout rooms in Teams meetings.Use breakout rooms in Microsoft Teams - LX at UTS

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How to Use Breakout Rooms in a Microsoft Teams Meeting.Create and manage breakout rooms during class meetings

 

Select Assign participants. From this window, organize participants by selecting the down arrow next to Name or Room. Group students together to place in a particular breakout room by selecting the checkboxes next to their names. Select Confirm. If students join the class meeting late, you can still assign them to a room by selecting Assign participants.

Note: For recurring class meetings, the same rooms and room assignments will be available for the next meeting. Select Breakout rooms.

Set a time limit for the breakout session. Keep your class on schedule and aware of the time they have left by setting a timer.

A timer will be visible in each breakout room. When time is up, breakout rooms will close automatically, and your students will return to the main class meeting. In the meeting controls, select Breakout rooms. Select Rooms settings. Select Set a time limit. Select the down arrow and choose a session length. First, select Breakout rooms. You'll know rooms have successfully opened when their status changes to Open.

Select Return when you're ready to leave the breakout room and return to the main meeting. Select Make an announcement. Select Assign participants and select the checkbox next to the person's name you want to move. Choose a new room for the person and select Assign , then Move. Each breakout room will have its own chat. You and your students will be able to access it from your chats list and from Chat in the breakout room, just like regular meetings. Students will be added to a breakout room chat when you open the room and removed when the room is closed.

You and your students can still access chat history and shared files after the breakout room is closed. Select Add room. You'll know rooms have successfully closed when their status changes to Closed. Select Resume when everyone is back from their breakout rooms and you're ready to meet as a larger group again. Tip: If you reopen rooms later on, room assignments will remain the same unless you reassign participants or recreate rooms from scratch.

Save files, recordings, and notes from breakout rooms. Files, recordings, and notes from a breakout room can be accessed in its chat.

You and your students will be able to access these materials after the room has closed, but students will not be able to continue chatting or add additional materials.

By default, breakout rooms will be set to automatically move students into opened rooms. If you'd like to change this setting, switch the toggle for Automatically move people into opened rooms to off.

When the automatic setting is turned off, students will receive a message asking them to join a breakout room. They will need to select Join room before being moved. Allow students to return to main meeting. By default, this setting will be off. To turn it on, switch the toggle next to Participants can return to the main meeting on. In the meeting controls, select Breakout rooms. Note: You won't be able to automatically assign people to breakout rooms later in the meeting.

Make your meetings more efficient by adjusting breakout room settings before they start. Meeting organizers can plan ahead by creating and naming breakout rooms, sorting attendees into rooms, setting timers, and more. Go to Breakout rooms and select Settings. Assign participants to each breakout room if you didn't do so automatically or need to reassign someone to another room.

To assign people, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager. Use the main meeting as a breakout room for these people instead. Repeat the previous steps until everyone in the meeting is assigned to a room. When you're done, select Confirm. Select Assign participants. From this window, sort people to see who's been assigned where by selecting the down arrow next to Name or Room. Select the down arrow next to Assign and choose a room for them.

If someone joins the meeting late, select Assign participants again to assign them to a room. If you're the meeting organizer, you can delegate presenters to manage the meeting's breakout rooms. Important: Only one person can manage a meeting's breakout rooms at a time. Go to Breakout rooms and select Room settings. Select Search for presenters and choose who you want to be breakout rooms managers.

Select Room settings. If no one in the meeting is designated as a presenter, select Go to Meeting options to add presenters and choose who you want to be a room manager. You might be one of a few breakout rooms managers in your meeting. Only one of you can control the rooms at a time, though. You can see who the current manager is for example, Daniela is in control. If you want, rename each room to reflect its purpose for example, what the people in that room will be working on.

Hover over the room and select More options then Rename room. Tip: During the meeting, you can delete all the breakout rooms and set them up differently see Recreate breakout rooms from scratch. When you set a time limit, a timer is visible in each breakout room so that participants are aware of when the session will end.

When time is up, the rooms close and participants return to the main meeting. Note: If you turn off the Automatically move people to rooms setting see Turn off automatic entry to breakout rooms , participants will have the option of returning to the main meeting or leaving the meeting when time is up.

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We use cookies to make your experience better. How to set up Microsoft Teams breakout rooms Posted on March 9, by Louise Howland Microsoft Teams is constantly evolving, as Microsoft develops new features to improve its collaboration capabilities.

How do I start using breakout rooms? If you are a meeting organiser, you will see a new icon at the top of the Teams screen:. Scenario teaching type :. Was this page useful? Please tell us why:.